Inventory & Resources
Reagents, instruments and people, always fit for use
Know that every reagent is in date, every instrument is calibrated and every analyst is qualified, and let the system enforce it automatically.
Overview
Fitness for use, enforced automatically
A valid result depends on more than the sample and the method. The reagent lot, the reference standard, the instrument and the analyst all need to be fit for use at the moment the work is performed. Tracking that in separate logbooks and spreadsheets makes compliance a matter of luck.
HDLIMS manages lab resources in the same system as the work itself. LIMS and LES workflows check status in real time and block use of expired materials, overdue equipment and analysts without current training, while maintaining complete usage history for investigations.
What changes for your lab
Fewer invalid results
Problems with materials, equipment and qualifications are caught before work starts.
Faster impact assessments
Usage traceability turns days of logbook review into a filtered list.
Lower waste
Expiry visibility and consumption forecasts reduce discarded reagents and emergency orders.
Capabilities
Core Inventory & Resources capabilities
Reagents and standards
Receive, label and track lots with expiry, opened-on dates, storage conditions and usage history.
Prepared solutions
Record preparation of solutions and mobile phases with full genealogy back to source lots.
Instrument management
Calibration, maintenance and qualification schedules with status that workflows check automatically.
Training and competency
Curricula, method qualifications and SOP read-and-understood records linked to what each analyst may perform.
Alerts and reordering
Low-stock and expiry alerts, reorder points and consumption forecasts.
Storage locations
Hierarchical storage locations, from building to freezer to box position, with temperature mapping.
Enforcement
Workflows that refuse to use what is not fit for use
When an analyst scans a reagent, selects an instrument or starts a method, HDLIMS checks status in real time and blocks work that would compromise the result.
- Expired or quarantined lots blocked at the point of use
- Instruments overdue for calibration or maintenance cannot be selected
- Methods restricted to analysts with current qualification
- Complete usage traceability for impact assessments
Traceability
Answer “what did this affect?” in minutes
When a standard is found to be compromised or an instrument fails calibration, HDLIMS lists every result that used it, so impact assessment starts immediately.
- Forward and backward genealogy for materials
- Instrument usage history per sample and result
- Training status at the time each test was performed
- Export of impact lists directly into an investigation
Traceability
- 01 Forward and backward genealogy for materials
- 02 Instrument usage history per sample and result
- 03 Training status at the time each test was performed
- 04 Export of impact lists directly into an investigation
Industries
Used across regulated industries
Works with
Related modules on the platform
FAQ
Inventory & Resources: frequently asked questions
Can HDLIMS manage biobank and freezer storage?
Does training management integrate with our HR or LMS system?
Can we track instrument qualification (IQ/OQ/PQ)?
See Inventory & Resources in action on HDLIMS
Book a tailored demo with a lab informatics specialist. We map your sample types, methods and compliance requirements, then show you exactly how HDLIMS fits.