Biobanks & biorepositories
Every aliquot located, every use consent-checked
HDLIMS tracks every specimen, aliquot and derivative from collection to distribution, linked to the donor’s consent, so your biobank can say exactly where a sample is, how it was handled and whether it may be used for a given study.
The challenge
The challenges we hear most
Samples you can’t find
Freezer maps kept in spreadsheets drift from reality after a freezer failure, a move or a busy week. Unlocatable samples waste donor contributions and storage capacity.
Consent is tracked somewhere else
Consent scope, restrictions and withdrawals sit in a separate system or on paper, so confirming that a request is permitted means manual cross-checking.
Pre-analytical variables go unrecorded
Collection time, time to processing, centrifugation and freeze-thaw history determine fitness for purpose, yet they are rarely captured consistently.
Distribution without traceability
Requests, material transfer agreements, pick lists and shipments are managed over email, leaving gaps in chain of custody once samples leave the building.
Capabilities
How HDLIMS supports Biobanking
Preconfigured workflows, terminology and reports for your industry, on the same unified platform.
Storage hierarchy
Model sites, rooms, freezers, racks, boxes and positions, with visual box maps, capacity planning and bulk moves by rack scan.
Donor consent management
Record consent version, scope and restrictions per donor, carry them to every derived sample, and act on withdrawals immediately.
Aliquots and derivatives
Parent-child lineage for aliquots and DNA, RNA, plasma, serum and tissue derivatives, with remaining volumes updated as material is used.
Pre-analytical and storage data
Capture collection and processing times, SPREC codes, freeze-thaw cycles and freezer temperature excursions against each sample.
Chain of custody
Every check-out, transfer and return is logged by barcode scan with who, when and where, across internal moves and external shipments.
Requests and distribution
Researchers submit requests, reviewers verify consent and MTA terms, and approved samples move through pick lists, packing and shipment tracking.
Workflow
From donor to distribution
- 1
Consent
Donor consent and its scope are recorded and linked to every specimen collected under it.
- 2
Collect
Specimens are registered with collection details and labeled with cryo-rated 2D barcodes.
- 3
Process
Aliquots and derivatives are created with lineage, volumes and pre-analytical data captured at the bench.
- 4
Store
Each tube is scanned into a freezer, rack, box and position, and every later move is logged.
- 5
Distribute
Approved requests are checked against consent, then picked, packed and shipped with full chain of custody.
Regulations & standards
Designed to support your compliance program
HDLIMS provides the technical controls and records these frameworks call for. Compliance remains a property of how your lab configures and operates the system, and our validation package helps you demonstrate it.
Recommended modules
The modules Biobanking teams use most
FAQ
Biobanking: frequently asked questions
How does HDLIMS handle consent withdrawal?
Can we import our existing freezer inventory?
Does HDLIMS support ISO 20387 accreditation?
Can researchers request samples directly?
See HDLIMS configured for Biobanking
Book a tailored demo with a lab informatics specialist. We map your sample types, methods and compliance requirements, then show you exactly how HDLIMS fits.